whittaker.ai

For independent medical practices

Your scheduling, charting, and billing don't talk to each other.

So your team becomes the glue, retyping the same patient details, chasing faxes, and passing phone messages along by hand. We map how your clinic actually works, then build one system on the tools you already use, so each patient's details are entered once and reach everyone who needs them.

Request a free 15-minute call or see how we work
Scattered tools, drawn into one system. Example data only.

What we do

One system, built around how your clinic actually works

First we learn how your practice really runs, from the front desk to the billing office. Then we build one system on the tools you already use, so a patient's details are entered once and reach every team that needs them. AI comes later, once that foundation is solid.

Maple Family Practice Example
Friday

Today at the front desk

16 visits · 4 intakes pending

Bookings16 today
  1. A.R.Follow-upChecked out
  2. J.M.Annual physicalChecked out
  3. M.V.Follow-upChecked out
  4. D.K.Follow-upIn room
  5. L.P.New patientChecked in
  6. S.T.Annual physicalBooked
Intake forms4 pending
  1. J.M.Annual physicalReceived
  2. L.P.New patientReceived
  3. S.T.Annual physicalPending
  4. R.B.Follow-upReminder sent
  5. N.G.Follow-upPending
  6. C.W.New patientPending
Following J.M. through every viewExample data
The same records, seen by the front desk, the clinical team, billing, and the practice owner. Example data.

How we work

We map your clinic before we build a thing

It starts with how your practice actually runs and where the hours go. We map that first, build the foundation that gets your tools working together, then add AI where it clearly pays off, so each piece earns its place before you commit to more.

1A free 15-minute call
  1. 1

    A free 15-minute call

    We learn how your practice runs and where the work is piling up. A plain, straight conversation.

  2. 2

    Map a real clinic day

    We sit with each team and walk a real day, from the first phone message to the last claim. Then we come back with a plain-English plan of what to connect first.

  3. 3

    Build the foundation

    One system on the tools you already use, set up around how your clinic actually works, so you can see it working before you commit to more.

  4. 4

    Then the AI, kept running

    Once the foundation is solid, AI goes on quietly to manage the complexity underneath. We stay on to tune it, fix it, and keep improving it with you.

Ways to work with us

One system, built once

A defined project. We map how your clinic works, then build one system on the tools you already use.

Request a free 15-minute call

Steady help, every month

An ongoing monthly arrangement. We find where the clicks and busywork are eating your week and build the fixes with you, a little at a time.

See the concierge

A women's-health practice

NAOMi brings on-premises clinical AI to maternity and women's-health practices.

See NAOMi

For women's-health practices

NAOMi, clinical AI that stays inside the practice

Maternity and women's-health practices often have it worse, with a practice-management system, a charting app, a research registry, and a stack of paper forms, none of them talking to each other. For these practices, that same one-system idea takes a specific shape, and it has a name. NAOMi runs on a server inside your building, so patient data stays in the practice and the software is yours to own, with no cloud and no subscription. Visits start prepared, the busywork drops away, and fewer things slip through the cracks.

  • The whole visit, prepared in advance

    Intake through preparation, scheduling, and clinical screening, all in one place. Patients arrive ready, clinicians walk in knowing what matters most, and risk factors are surfaced for review before they become emergencies. Decision support, not a diagnosis.

  • Intake that does the prep for you

    Adaptive forms that ask each patient only what is relevant and hand your team a clean, visit-ready summary, so nobody retypes a stack of paper.

  • Nothing falls through the cracks

    Reviews each patient's history against your care guidelines and flags overdue screenings, missed follow-ups, and gaps in the care plan. Decision support that keeps proactive care on track.

Request a quote or demo
NAOMi On-premises
Visit-ready summary

Example patient

Follow-up · 10:40 · Room 2

Intake
Completed at home last evening. 14 questions asked, chosen from 52.
Since last visit
Address and phone number updated.
Scheduling
Next visit held for 4 weeks out, awaiting confirmation.
For clinician review 2 items
  • A screening is due under your clinic guideline
  • A follow-up from the last visit is still open
Prepared 7:42 on the practice serverExample

Selected work

One system, already built for a whole field

We've built this before for a specialty medical field, tying training, clinic tools, patient-facing products, and a shared way to measure outcomes into one system. Some of it is live today, serving real clinicians and patients. The rest is built and staged, ready when the client is.

  • Train the cliniciansTraining that keeps building itselfEvery lecture becomes a permanent, searchable asset instead of a one-time event.
    • A course platform where every lesson plays as video, audio, reading, or quiz, used by thousands of registered learners.
    • Turns a recorded lecture into a listed course automatically. Record once, teach forever.
    • Live events and member cohorts, with registration, reminders, and private discussion.
    • A full day of recorded teaching becomes searchable, captioned text in under three hours.
  • Support the practicesTools and a direct line for helpTrained clinicians get working software and someone to call, not a manual.
    • A full clinic platform: intake, charting, scheduling, documents, and billing in one system.
    • Private, one-on-one support through dedicated workspaces and a request queue, so no question falls through the cracks.
    • A directory of verified specialists that connects a practice to the right referral partner.
  • Reach the patientsMeeting people before they ever callPlain-language tools that help someone understand their situation and find the right care.
    • Plain-language guides, printable handouts, and a searchable glossary of specialty terms.
    • A short quiz that helps someone find the right approach for them in nine questions, safety-tested.
    • A free tracking app that works on any phone, even offline, written at a fourth-grade reading level.
    • A steady public presence: posts and campaigns reaching clinicians and patients where they already are.
  • Measure the workCounted as it happens, not guessed at afterTraining and care get tracked automatically instead of reconstructed from memory.
    • Training analytics that prove it worked: who trained, who finished, what they learned.
    • A national survey system live today for one condition, built to extend to any condition, with identities kept separate from answers by design.
  • Share the evidenceOutcomes become knowledge the field can citeWhat gets measured feeds back into the research, and the research feeds back into the training.
    • A research library, thousands of publications, free to read, every citation checked against the source registries.
    • Practices keep their own records and share de-identified outcomes for shared research and quality measurement.

Built right, and looked after

Your systems stay yours

Your accounts and tools stay under your control, so the whole system goes with you wherever you grow.

Your data stays yours

Patient information stays with the practice. NAOMi runs entirely on-site, so its patient data never leaves the building.

The complexity runs underneath

AI is very good at managing complexity, so that is the job it quietly does here, out of sight, with nothing new for your team to learn.

You talk to the team that builds it

You work directly with the team that builds and maintains your system, start to finish.

Whittaker AI is a Pennsylvania company built around one idea. We map how a practice actually works, build one system on the tools it already uses, and keep improving it. For maternity and women's-health practices, that same idea ships as NAOMi, on-premises and owned outright. Everything we build belongs to the people who use it.

Founded and run by Brian Whittaker. We have spent the better part of a decade shipping production AI and web software for healthcare and health-education organizations. Whittaker AI LLC is a registered Pennsylvania limited liability company (entity #15510433).

Let's find where your clinic is losing time.

Tell us about your practice. We start with a free 15-minute call, no obligation, no jargon.

Request a free 15-minute call